Picture two quotes arriving in a client's inbox. One is from juanbakeshop2019@gmail.com. The other is from orders@juanbakeshop.com. Both businesses may be equally good, but the second one looks established before the email is even opened.
A professional email address is one of the cheapest upgrades a business can make. It also protects you: if the person who created a free account leaves, the business may lose every message and contact in it.
I'm Aldrian Loyola, a web developer in the Philippines. I set up domains and business email for companies of every size, often as the first step before a website.
What you get
Your own domain name
I help you choose and register a domain such as yourbusiness.com, yourbusiness.ph or yourbusiness.com.ph. It is registered in your name, in an account you control.
Professional email addresses
Addresses on your domain for each person or role: you@, sales@, hello@, accounts@. I set them up on a reliable provider such as Google Workspace or Microsoft 365, or a lower-cost option if your needs are simple.
Delivery settings done properly
This is the part most setups skip. Three technical records, called SPF, DKIM and DMARC, prove to other mail servers that your messages are genuinely from you. Without them, your quotes and invoices are more likely to land in spam, and criminals find it easier to send fake emails in your name. I set all three up and test them.
Your phone and computer connected
Email set up on your phone, laptop and desktop, with your signature, so you can start using it the same day.
Moving your old mail
If you have years of messages in an old account, I can move them into the new mailbox so nothing is lost.
Choosing a domain
A few practical rules:
- Short and easy to say aloud. You will spell it over the phone more often than you expect.
- Avoid hyphens and numbers unless they are part of your name.
- .com is the most recognised worldwide.
- .ph or .com.ph tells customers you are a Philippine business.
- Register related versions if they matter to you, so no one else can take them.
- Check social media handles at the same time, so your name matches everywhere.
Choosing an email provider
Google Workspace suits teams that already use Gmail and Google Drive, and want shared calendars and documents.
Microsoft 365 suits teams that work in Word, Excel and Outlook.
Lower-cost mail hosting suits a small business that only needs email and nothing else.
Each has a monthly cost per user, paid directly to the provider. I explain the options and costs before you decide, and you pay the provider yourself, so the accounts stay yours.
Ownership matters
A common problem in the Philippines: a business's domain was registered years ago by a nephew, a former employee or the original web designer, in their own name. When that person is unreachable, the business cannot renew the domain, change the email or move the website.
Every domain and account I set up is in your name, with your email as the owner contact and the logins handed to you. If your current domain is held by someone else, I can help you recover it or transfer it to your own account.
Also fixed while I am at it
- Emails going to spam. Missing or incorrect SPF, DKIM and DMARC records are the usual cause.
- Website forms that never arrive. See fixing forms and email notifications.
- A domain about to expire with nobody holding the login.
- Shared passwords for a single mailbox used by several people, replaced with proper individual accounts or shared inboxes.
Signs your email setup needs attention
- Clients say your messages arrived in their spam folder.
- Several staff share one password for the same inbox.
- Nobody is sure who holds the domain login or when it renews.
- Your business cards show a free email address.
A good first step toward a website
Many clients start with a domain and email, then add a website once the business is ready. The domain is already in place, so the website launch is quicker and cheaper. See websites for newly registered businesses.
How it works
- A short conversation about your business, your team and what you use now.
- A recommendation and fixed quote for the setup, with the provider's own monthly costs listed separately.
- Domain registration in your name.
- Mailbox and delivery setup, then testing to confirm messages land in inboxes.
- Devices set up and old mail moved if needed.
- Handover, with a one-page summary of your accounts and renewal dates.
Most setups are completed within one to three days.
Get set up
Tell me your business name and how many people need email. I will reply with domain suggestions, a provider recommendation and a fixed quote. Start a project or send a message.
